For Organizers

Send news to guests

Reach your guests by email even when they do not check the portal. On the event page, write the text in the “Planning” card under the “News” tab and pick the recipients in the dropdown below (accepted and maybe, accepted only, maybe only, not answered yet, or all guests). An optional subject and the test email are under Manage, News. Before sending you see how many guests get it and how many cannot be reached (no email address or unsubscribed). The test email under Manage, News lets you check the mail first (up to three times per hour). Sent emails cannot be recalled. Each event can send five messages per day.

Guests with an account also get a push notification. On the event page the messages show up as “News”, and every invited guest only sees the ones sent to their group; visitors without an invitation see no news. Guests react with an emoji (one per guest and message) or use “Discuss on the message board” to start a board post that refers to the news.

Invite Co-Hosts

You can add other people as co-hosts to your event. Co-hosts have the same management rights as you (manage guests, comments, lists) but cannot delete the event.

Inviting:

• Search for existing guests of your event.
• Enter an email address — the person receives an invitation link (valid for 7 days).
• Create a general invitation link that you can share manually.

You can optionally allow a co-host to invite further co-hosts themselves. You can also transfer event ownership.

Create QR Code

For every event and group, you can download a QR code as an image or print it straight from the app. The QR code links directly to your event or group join page.

In the same place you get two ready-made PDFs: invitation cards (four per A4 page) and, if the photos module is on, the photo album poster with a QR code that leads straight to the gallery.

Your Own Templates

You can save any event as your own template and load it again the next time you create one. See “Your Own Templates” under Getting Started.

Free credit for new hosts

When one of your guests creates an event of their own after attending yours, you receive a free event credit as a thank-you, along with a short notification. And guests who want to host themselves can borrow your event's building blocks: “Create your own event” on the event page pre-fills modules and settings. Title, date, location and all content stay untouched.

Statistics & Activity

Your dashboard shows an activity feed with recent events: new RSVPs, comments, photo uploads, and more. Unread activity is marked with a dot.

Managing rides and stays

In the event settings under “Manage”, you'll find for carpooling and accommodation:

• A per-night overview: who's sleeping where and who's riding with whom.
• Two printable PDFs with the same facts.
• A reminder function for guests without a stay or ride. It only reaches guests with an email address on file or the app installed, not automatically all guests.
• The option to remove individual entries; affected guests are notified.